Privacy policy
Privacy Policy and Use of Cookies on the fetalgrowth2024.pl website
General Information
This document defines the privacy policy rules for the fetalgrowth2024.pl website (hereinafter referred to as the "Website"). The administrator of the Website is Medisfera Spółka z ograniczoną odpowiedzialnością, registered in the National Court Register under number 0000659104, with its registered office at ul. Bruzdowa 60F, 02-991 Warsaw, NIP 9512427309, REGON 366365063.
Capitalized terms have the meanings assigned to them in the regulations of this Website.
Personal data collected by the Administrator of the Website is processed in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27.04.2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)
(OJ EU L 119, p. 1), hereinafter referred to as GDPR.
The Administrator of the Website makes every effort to protect the privacy and information provided by Users of the Website. The Administrator carefully selects and applies appropriate technical measures, including programming and organizational measures, to ensure the protection of processed data, in particular securing data against unauthorized disclosure, disclosure, loss, and destruction, unauthorized modification, as well as processing in violation of applicable law.
The Services available on the website are not intended for children under the age of 16. The Administrator of personal data does not intentionally collect data about children under 16 years
of age.
Personal Data
Administrator of personal data
The administrator of your personal data is:
Medisfera Spółka z ograniczoną odpowiedzialnością, entered into the National Court Register under number 0000659104, with its registered office at ul. Bruzdowa 60F, 02-991 Warsaw,
NIP 9512427309, REGON 366365063.
You can contact the Administrator of personal data regarding your personal data via:
• email: biuro@medisfera.pl,
• traditional mail: ul. Bruzdowa 60F, 02-991 Warsaw,
• phone: +48 502 646 723.
Purposes and legal bases of personal data processing
The Administrator of personal data processes your personal data for the following purposes and scope:
• for the purpose of Registration for the Conference, we process the data provided in the Registration form;
• for the provision of Services that do not require Registration, such as browsing the website, content search, or Services, we process personal data related to your activity on the website, such as data about the content or Services you viewed, data about your device's session, operating system, browser, location, and unique ID, IP address;
• for statistics on the use of specific functionalities available on the Website, facilitating the use of the Website, and ensuring the cybersecurity of the Website, we process personal data related to your activity on the Website, the amount of time spent on each subpage of the Website, your search history, location, IP address, device ID, data about your internet browser, and operating system;
• for the establishment, investigation, and enforcement of claims and defense against claims in legal proceedings and other enforcement authorities, we may process your personal data provided during registration on the Website, when ordering services, and other data necessary to prove the existence of a claim or arising from a legal obligation, court order, or other legal procedure;
• for handling complaints, grievances, and requests, as well as responding to user questions, we process the data provided by you in complaints, grievances, and requests, or to answer questions in another form, as well as some personal data provided by you during Registration, as well as data related to the Services provided by us that are the subject of the complaint, grievance, or request, and data included in documents attached to complaints, grievances, and requests;
• for market research and opinions by us or our partners, such as information about services, your data provided during registration or while using services, email address. The data collected for market research and opinion surveys are not used by us for advertising purposes. Specific instructions are provided in the information about a given survey or in the place where you enter your data;
• for marketing our Services and the services of our partners, including remarketing, we process personal data provided by you during Registration, data related to your activity on the Website, including activities recorded and stored through cookies, especially the history of activity, ordered services, search history, clicks on the Website, history, and your activity related to our communication with you. In the case of remarketing, we use data about your activity to reach you with our marketing messages outside the Website and use the services of external providers for this purpose. These services involve displaying our messages on websites other than the Website. Details on this can be found in the provisions regarding Cookies.
Categories of relevant personal data
The Administrator of personal data processes the following categories of relevant personal data:
contact details:
• data related to activity on the Website;
• data required for Registration;
• data related to complaints, grievances, and requests;
• data related to marketing services.
Voluntary provision of personal data
Providing the required personal data is voluntary and a condition for the provision of services by the Administrator of personal data through the Website.
Data processing period
Personal data will be processed for the period necessary to provide services, marketing activities, and other services performed for the User. Personal data will be deleted in the following cases:
• when the person to whom the data relates requests their deletion or withdraws the given consent;
• when the person to whom the data relates does not take any action for more than 10 years (inactive contact);
• upon receipt of information that the stored data is outdated or inaccurate.
Some data, such as email address, name, and surname, may be stored for an additional 3 years for evidentiary purposes, handling complaints, grievances, and claims related to services provided by the Website – these data will not be used for marketing purposes.
Data about non-logged-in Users will be stored for a period corresponding to the life cycle of cookies stored on the devices or until they are deleted from the User's device by the User.
Your personal data regarding preferences, behaviors, and choices of marketing content may be used as a basis for automated decisions to determine sales opportunities on the Website.
Recipients of personal data
We disclose your personal data to the following categories of recipients:
• state authorities, e.g., prosecutor's office, Police, the President of the Office for Personal Data Protection, the President of the Office of Competition and Consumer Protection, if they request it from us,
• service providers we use in operating the Website, e.g., to fulfill an order. Depending on contractual agreements and circumstances, these entities act on our behalf or independently determine the purposes and methods of processing, the list of providers can be found on the Website under the link: List of providers.
Rights of the data subject
Based on GDPR, you have the right to:
• request access to your personal data;
• request the rectification of your personal data;
• request the erasure of your personal data;
• request the restriction of processing your personal data;
• object to the processing of your personal data;
• request the transfer of your personal data.
The personal data administrator, without undue delay - in any case, within one month of receiving the request - provides you with information about the actions taken in connection with your request. If necessary, the one-month period may be extended by an additional two months due to the complex nature of the request or the number of requests.
In any case, the personal data administrator will inform you of such an extension within one month of receiving the request, stating the reasons for the delay.
Right of access to personal data (Article 15 of the GDPR)
You have the right to obtain from the personal data administrator information on whether your personal data is being processed.
If the administrator processes your personal data, you have the right to:
• access to personal data;
• information about the purposes of processing, categories of personal data processed, recipients or categories of recipients of this data, the planned period of storing your data or the criteria for determining this period, your rights under the GDPR, and the right to lodge a complaint with the supervisory authority, the source of this data, automated decision-making, including profiling, and the safeguards used in connection with the transfer of this data outside the European Union;
• obtain a copy of your personal data.
If you want to request access to your personal data, submit your request to: biuro@medisfera.pl.
Right to rectification of personal data (Article 16 of the GDPR)
If your personal data is incorrect, you have the right to request the personal data administrator to rectify your personal data without undue delay.
You also have the right to request the personal data administrator to supplement your personal data.
If you want to request rectification or supplementation of personal data, submit your request to: biuro@medisfera.pl.
If you have registered on the Website, you can correct and supplement your personal data yourself after logging into the Website.
Right to erasure of personal data, the so-called "right to be forgotten" (Article 17 of the GDPR)
You have the right to request the personal data administrator to erase your personal data when:
• your personal data is no longer necessary for the purposes for which it was collected or otherwise processed;
• you have withdrawn a specific consent to the extent that personal data has been processed based on your consent;
• your personal data has been processed unlawfully;
• you have objected to the processing of your personal data for direct marketing purposes, including profiling, to the extent that the processing of personal data is related to direct marketing;
• you have objected to the processing of your personal data in connection with the processing necessary for the performance of a task carried out in the public interest or in connection with the processing necessary for the purposes of legitimate interests pursued by the personal data administrator or a third party.
Despite the request for the erasure of personal data, the personal data administrator may continue to process your data for the purpose of establishing, pursuing, or defending claims, of which you will be informed.
If you want to request the erasure of your personal data, submit your request to: biuro@medisfera.pl.
Right to request restriction of processing of personal data (Article 18 of the GDPR)
You have the right to request the restriction of processing of your personal data when:
• you question the accuracy of your personal data – the personal data administrator will limit the processing of your personal data for a period allowing to verify the accuracy of this data;
• he processing of your data is unlawful, and instead of deleting personal data, you request a restriction of their processing;
• your personal data is no longer needed for the purposes of processing, but they are needed to establish, pursue, or defend your claims;
• you have objected to the processing of your personal data – until it is determined whether the legitimate grounds of the personal data administrator are overriding your grounds.
If you want to request the restriction of processing of your personal data, submit your request to: biuro@medisfera.pl.
Right to object to the processing of personal data (Article 21 of the GDPR)
You have the right to object at any time to the processing of your personal data, including profiling, in connection with:
• processing necessary for the performance of a task carried out in the public interest or processing necessary for the purposes of legitimate interests pursued by the personal data administrator or a third party;
• processing for direct marketing purposes.
If you want to object to the processing of your personal data, submit your request to: biuro@medisfera.pl.
Right to data portability (Article 20 of the GDPR)
You have the right to receive your personal data from the personal data administrator in a structured, commonly used, machine-readable format and to transmit this data to another personal data administrator.
You can also request the personal data administrator to transmit your personal data directly to another administrator (if technically possible).
If you want to request the transfer of your personal data, submit your request to: biuro@medisfera.pl.
Right to withdraw consent
You can withdraw your consent to the processing of your personal data at any time.
Withdrawing consent to the processing of personal data does not affect the lawfulness of the processing carried out based on your consent before its withdrawal.
If you want to withdraw your consent to the processing of your personal data, submit your request to: biuro@medisfera.pl or use the appropriate functionalities on the Website.
Complaint to the supervisory authority
If you believe that the processing of your personal data violates the GDPR, you have the right to lodge a complaint with the supervisory authority, especially in the Member State of your habitual residence, your place of work, or the place of the alleged infringement.
In Poland, the supervisory authority under the GDPR is the President of the Office for Personal Data Protection (PUODO).
"Cookies" files
General information
During the browsing of the Website, "cookies" files are used, hereinafter referred to as Cookies, which are small text information stored on your end device in connection with the use of the Website. Their use is aimed at the correct operation of the Website.
These files allow the identification of the software used by you and adapt the Website individually to your needs.
"Cookies" files usually contain the domain name from which they come, the time of storing them on the device, and the assigned value.
Security
Our "cookies" files are safe for your devices. In particular, it is not possible for viruses or other unwanted software or malicious software to enter your devices through „cookies."
Types of "cookies" files
We use two types of cookies:
• Session cookies: they are stored on your device and remain there until the end of the session of a given browser. The information saved is then permanently deleted from the memory of your device. The mechanism of session cookies does not allow downloading any personal data or any confidential information from your device.
• Persistent cookies: they are stored on your device and remain there until they are deleted. The end of the session of a given browser or turning off the device does not delete them from your device. The persistent cookies mechanism does not allow the retrieval of any personal data or confidential information from your device.
Purposes
We also use cookies from external entities for the following purposes:
• Statistical Analysis: Assisting in understanding how users utilize the Website, enabling the improvement of its structure and content through analytical tools such as Google Analytics, provided by Google Inc. based in the USA.
• User Profiling: Creating user profiles and displaying tailored materials in advertising networks using the Google AdWords online advertising tool, provided by Google Inc. based in the USA.
• Promotion of the Website: Utilizing the social media service Facebook.com, provided by Facebook Inc. based in the USA or Facebook Ireland based in Ireland.
To learn about the rules of using Cookies, we recommend familiarizing yourself with the privacy policies of the aforementioned companies.
Cookies may be used by advertising networks, particularly the Google network, to display ads tailored to your preferences. For this purpose, information about your browsing behavior on the Internet or the time of using the website may be retained.
To view and edit information about your preferences collected by the Google advertising network, you can use the tool provided at https://www.google.com/ads/preferences/.
Using the settings of your web browser or the configuration of the service, you can independently and at any time change the settings related to Cookies, specifying the conditions of their storage and access by Cookies to your device. You can change these settings to block automatic handling of Cookies in your web browser settings or receive notifications about their placement on your device each time. Detailed information on the possibilities and methods of handling Cookies is available in the settings of your software (web browser).